ACTIVITIES TEAM

Set up and participate in any additional activities with guests, including karaoke and other games. Encourage guests and maintain a fun atmosphere.

BATHROOM ATTENDANT TEAM

Offer basic assistance in the restroom and provide oversight of restroom areas to ensure honored guests, volunteers, etc. are never alone. If a guest requires assistance with more than getting in and out of a stall or hand washing, contact their parent or caregiver for assistance. Volunteers and buddies are not required to and should NOT help guests with undressing, dressing or toileting.

BUDDY TEAM

Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner, dance with them and participate in activities with them. We recommend volunteer buddies be at least 16 years old. For additional important details and best practices for buddies.

BUDDY CHECK-IN TEAM

Greet buddies, give them their name tags or lanyards and direct them to their team leader for a pre-event meeting on ensuring their assigned honored guest has the best prom experience possible. We would encourage training 3-5 members of the buddy check-in team to support buddies in event safety. During the event, these members would be responsible for floating throughout the event to check on buddies and ensure everyone is having a safe, enjoyable experience and have the support they need.

COAT CHECK TEAM

Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.

FLOATER TEAM

Constantly “float” around the main event /dance floor space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed. Ensure guests can move about easily in the main event/dance floor space, seats are available should they need to rest and water stations are continuously stocked. Floaters should also be trained and prepared to serve as a buddy should additional buddies be needed at the last minute.

FLOWER TEAM

Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers or place them on their wrist.

FOOD PREP TEAM

Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.

FOOD SERVICE TEAM

Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks. If possible, consider having two teams – one for honored guests and one for the Respite Room.

GIFT TAKEAWAY TEAM

Manage gifts and help each guest collect their favors to take home.

GUEST REGISTRATION TEAM

Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have. Help guests connect with their assigned buddy for the evening.

HAIR, MAKEUP & SHOESHINE TEAM

Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoeshine. Chat with them while you pamper them and make them feel special.

LOCAL SECURITY TEAM

Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for guests and volunteers. Coordinate with local police, fire and rescue as needed.

MEDICAL TEAM

Assist professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies.

PAPARAZZI TEAM

Take photographs and treat honored guests like celebrities and VIPs.

PARKING TEAM

Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.

RED CARPET TEAM

Assist and announce guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed.

RESPITE ROOM TEAM

Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.

SAFETY TEAM

Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible. Coordinate with Security Team, Medical Team and Law Enforcement on-site to ensure every attendee has a safe and enjoyable experience.

SENSORY TEAM

Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time.

SET-UP TEAM

Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place.

SOCIAL MEDIA TEAM

Take high quality photos and short videos for your church’s social media pages. Content guidelines will be the same as the professional photography team. For best quality, please shoot video horizontally. Please use official Night to Shine hashtags #NightToShine and #TimTebowFoundation.

TEAR DOWN TEAM

Take down decorations, tables, chairs, etc. and clean up the event space.

TRANSPORTATION TEAM

Assist guests as they exit vehicles and help them find the registration area. Be available as guests return to their vehicles following the event.

VIRTUAL CELEBRATION TEAM

Work with church staff to provide a special Night to Shine experience including access to Night to Shine Virtual Celebration, a crown or tiara, décor, prom favors and more to guests who may be uncomfortable or unable to attend in person due to illness, mobility, overstimulation, and other barriers.

VOLUNTEER CHECK-IN TEAM

Greet volunteers, give them their nametags or lanyards and direct them to their team leaders.